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Setting multiple signatures in Gmail

The request to allow for multiple signatures in Gmail is a long-standing one. Until Google announced the feature to create and use multiple signatures in Gmail, the only way to address that requirement was through Canned Responses (Templates). 

Following the announcement and a subsequent deferment, the feature is now being made available in personal Gmail addresses. Hence, this blog, which for ease of navigation, is divided into the following sections:
The first step

Visit the Signature section in the General tab under Gmail settings (https://mail.google.com/mail/u/0/#settings/general). 

If you do not have any signature created, you will find the Signature section as below.


If on the other hand, you already have a signature created, you will find that included in the newly designed Signature section.


To create a new signature

Click on the "+ Create new" button to create a new or additional signature. In there, first, enter the name of the signature and then click on the blue Create button.


Thereafter, you will see the signature name highlighted and area to include the contents of the signature displayed alongside as indicated in the screenshot below.


To save the signature, scroll down to the bottom of the page and click on the "Save Changes" button.

To edit a signature
  1. Simply select the signature you wish to edit by clicking on that.
  2. Click on the content area 
  3. Amend the signature as per your requirement.
  4. Click on the "Save Changes" button at the bottom of the page.

Note: The "Pencil" icon next to the signature name is to edit the signature name and not for editing the content of the signature.

To delete a signature
  1. Click on the "Trash can" icon next to the Signature name.
  2. Click on the blue Delete button to confirm your action.
Setting signature defaults

This feature allows you to specify which signatures to appear as default when you write a new email and when you reply/forward to received emails. 




If you have other "Send mail as" addresses, you can select the signatures to appear as default when you write a new email and when you reply/forward to received emails individually for those accounts.

To save your selected options, click on the "Save Changes" button at the bottom of the page. 

To insert or change a signature

Based on how the signature defaults are set up, one or no signature will show up upon clicking on the Compose button in Gmail. As my signature for New Emails is saved to show Signature A, that shows up (and a checkmark is shown against it) in the screenshot below. 

To change the inserted signature or to insert a signature of your choice, click on the "Insert Signature" icon in the Gmail Compose Window and then select a signature option of your choice.


Clicking on the "Manage signatures" option will open the Signature section in the General tab under Gmail settings. 

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