Our email addresses are the cornerstones of our digital life. We not just use it to send and receive emails but also use them as usernames to sign into various other apps and websites.
All these cause us to receive different types of emails - ranging from personal correspondences with friends and family that we hold important to unsolicited spam messages. Over time, this accumulation eats into the storage of 15 GB available on our Google accounts - you have to bear in mind that the storage space for your Google Account is shared between three Google products - Gmail, Google Drive, and Google Photos - and bring about unintended consequences where important emails addressed to that email address are bounced back off due to lack of adequate storage on your Google account.
But what if those details were not the ones we want to delete (besides the ones in Spam and Trash) from our Gmail?
- From your Gmail inbox default layout, review the messages under Social, Promotions, Updates, and Forum to determine if you are able to bulk delete.
- Review your label lists to determine if you can delete emails related to some of them which would include alerts, notifications, or newsletters.
- The criteria on ways to determine redundant emails.
- Specify the sender
- Words in the subject line
- Messages that match multiple terms
- Messages that have an attachment
- Messages from a mailing list
- Attachments with a certain name or file type or Messages that have a Google Drive, Docs, Sheets, or Slides attachment or link
- Search for messages sent during a certain time period or Search for messages older or newer than a time period using d (day), m (month), and y (year)
- Messages in a certain category
- Messages larger or smaller than a certain size in bytes
- A secondary account - You can fetch from another Gmail address using POP3 or the ShuttleCloud API function.
- An email client - You can set up an email client such as Thunderbird, MS Outlook, Windows Live Mail, Mail for Mac, Apple Mail to connect to your Gmail account using POP3 to backup emails contained in your Gmail address.
- A third-party utility - There are many available, but specifically for Gmail, I tend to prefer the Got Your Back utility, explained here: https://github.com/jay0lee/got-your-back/wiki.